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Google Workspace

Unable to change sharing, greyed out gear icon: "settings are disabled for public links"

By Arjen van den Eerenbeemt | December 5, 2022


I am unable to change sharing option to "public" in Get Link window. Last year it worked fine.

Are perhaps Google new security policies preventing me from embedding a public link?


Best Answer by: Gabriel Hoces 

It looks like your Google Workspace admin has disabled “public” links sharings (via the Google Admin Console). The reason probably being that it helps enhance data security and is often needed for compliance purposes. Imagine if someone shared employee details with a public link - that wouldn’t be good.  

When it comes to best-practices, I suggest you share on an individual level or use “target audience” when sharing with multiple users - and always follow the principle of least privilege. That is, give only people the least accesses needed to do their job. 


We have created a webinar together with @chanelgreco about the safest file-sharing strategies for Google Workspace. 



Hope this helps : ) 

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